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American Association of Oral and Maxillofacial Surgeons

Careers at AAOMS

Our philosophy is that each employee is an individual who deserves to be treated with respect and dignity. From the very beginning, we at AAOMS have worked on the premise that we provide the opportunity and vehicles to assist our members to reach their professional goals through the quality and level of our services. Our services are developed through teamwork, and together we are part of a daily on-going learning experience.

We use our knowledge and experience to help our members attain their goals. We share ideas, offering solutions, alternatives and innovation.

The future success of both the AAOMS organization and the AAOMS employee is dependent on each employee becoming a dedicated, conscientious and productive employee. By working together, we can achieve our goals.

To apply, please send your resume and cover letter to aaomshr@aaoms.org.

Current Opening


Position

Manager of Meetings

Status:
Exempt

Reports To:
Associate Executive Director, Continuing Education, Meeting Logistics & Exhibitions

Overview:
The Manager of Meetings reports to the Associate Executive Director of Continuing Education, Meetings and Exhibitions and is responsible for the logistics of the Annual Meeting, Dental Implant Conference and all other meetings & conferences. This includes researching meeting sites and special events for AAOMS related organizations. As part of this responsibility, the Manager of Meetings assists in developing the meeting budgets, monitors ongoing costs, manages housing processes, negotiates contracts with hotels, convention centers, destination management companies, audio visual companies and other suppliers to facilitate and ensure cost-effective meetings.  This position develops the Annual Meeting Logistics Manual, function specification sheets, schedule of events for each specific meeting, and program materials as it relates to logistical considerations. The scope of this position also is responsible for oversight of meeting logistic staff.

Qualifications

  • Experience with meeting logistics and companies related to delivering successful events
  • Experience with hotel negotiations, convention centers, caterers, destination management companies, production companies and other meeting related suppliers
  • Strong negotiation skills
  • Project management skills
  • Excellent planning and organizational skills
  • Understanding of Continuing Education priorities and objectives
  • Uncompromising service ability
  • Bachelor’s Degree and/or CMP

Key Accountabilities

  • Conduct site visits for major meetings and BOT meetings as needed
  • Negotiate and maintain contracts in line with current association needs with hotels, convention centers,  management companies and outside suppliers
  • Develop and manage all logistical aspects of the Annual Meeting, Dental Implant Conference and any other conferences sponsored by AAOMS
  • Serve as liaison with hotels, convention centers, audiovisual company, housing management company and travel management company
  • Develop meetings budget
  • Coordinate logistics materials for meeting programs; meeting facilities, housing, tours, and city information
  • Supervise meeting staff and meeting related contractors
  • Work closely with the Associate Executive Director on all major meetings

Detailed Description of Key Accountabilities

  • Conduct site inspections of cities and their facilities for major meetings as described in AAOMS policy
    • investigate prospective cities
    • keep informed on issues facing current or prospective cities
    • conduct site inspections as necessary
    • prepare recommendation reports for Board of Trustees consideration in conjunction with Associate Executive Director
    • organize review and updates of existing future contracts to ensure the needs of the association are met and liabilities are limited
  • Negotiate and maintain contracts with hotels, convention centers, management companies and outside suppliers using best practices
  • Manage logistics requirements for Annual Meeting and Dental Implant Conference and any other conferences sponsored by AAOMS
    • compile  and distribute Meeting Logistics Manual and specifications
    • develop and maintain the Schedule of Events for all major meetings
    • oversee catering orders, ensuring creativity and cost-effectiveness for all meetings and related events
    • maintain thorough meeting history and appropriate reports
    • track and report cost savings for each contract
  • Serve as primary liaison and maintain contracts with contractors to include housing, audio visual, decorator, travel, etc.
    • Negotiate contract within AAOMS specifications/parameters
  • Assist and manage budget for meetings and exhibits
    • Find cost effective/creative ways to budget/extend the budget for events
    • Research new opportunities for revenue generating through member benefits in exhibit area
  • Coordinate related program materials
    • prepare preliminary and final program materials

 Performs other similar or related duties as requested or assigned by the Associate Executive Director, Continuing Education, Meetings and Exhibitions


Benefits

AAOMS offers a comprehensive benefit package, including:

  • Medical
  • Dental
  • Life Insurance
  • Cafeteria Plan (Sect. 125)
  • Medical/Dental Reimbursement Plan
  • 401(K) Plan
  • Pension Plan
  • Tuition Reimbursement
  • Short Term Disability
  • Long Term Disability
  • Paid Time Off (PTO)
  • Compensatory Time
  • Holiday Pay
  • Bereavement Leave
  • Military Leave
  • Casual Work Environment
  • Flex-Time
  • Professional Development
  • And More!