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American Association of Oral and Maxillofacial Surgeons

Careers at AAOMS

Our philosophy is that each employee is an individual who deserves to be treated with respect and dignity. From the very beginning, we at AAOMS have worked on the premise that we provide the opportunity and vehicles to assist our members to reach their professional goals through the quality and level of our services. Our services are developed through teamwork, and together we are part of a daily on-going learning experience.

We use our knowledge and experience to help our members attain their goals. We share ideas, offering solutions, alternatives and innovation.

The future success of both the AAOMS organization and the AAOMS employee is dependent on each employee becoming a dedicated, conscientious and productive employee. By working together, we can achieve our goals.

To apply, please send your resume and cover letter to aaomshr@aaoms.org.

Current Openings

Position

Manager, Advanced Education and Resident Affairs

Reports To

Associate Executive Director Advanced Education and Professional Affairs

Overview

The Manager reports to the Associate Executive Director of the Advanced Education & Professional Affairs.  Responsibilities include staff support to the AAOMS Resident Organization and related resident activities and programs, OMS Faculty Section, Committee on Residency Education and Training, OMS Residency Review Committee, and related programs and projects. The following programs fall under the purview of the Manager:

Committee on Residency, Education and Training (CRET)

OMS Faculty Section

ROAAOMS

Faculty Educator Development Award Committee

OMS Residency Review Committee/Commission on Dental Accreditation

Resident Database

Residency Website

National Dental Matching Program (OMS)

Postdoctoral Application Service for Students (PASS)

Oversee Senior Administrative Assistant & Project Coordinator, Advanced Education and Resident Affairs 

 

QUALIFICATIONS:

  • Bachelors degree required
  • Association Management experience, preferred
  • Effective business and report writing skills
  • Exceptional planning and organizational abilities
  • Committee liaison experience
  • Educational program experience
  • Formal testing knowledge
  • Experience in continuing medical or dental education
  • Effective presentation skills
  • Project management skills
  • Ability to work independently
  • Strong interpersonal skills
  • Experience in database management
  • Able to travel, approximately 5%

KEY ACCOUNTABILITIES:

  • Program administration
  • Budget management
  • Committee management
  • Resident Activities (ROAAOMS)
  • CRET
  • OMS Faculty Section
  • OMS Residency Review Committee
  • FEDA Award Task Force and Review Committee
  • Monthly Electronic Newsletters
  • Website Management (Residency Section)
  • Residency Database (Annual Questionnaires)

 

DETAILED DESCRIPTION OF KEY ACCOUNTABILITIES:

Program Administration

  • Coordinate development of program materials as needed
  • Implement program materials as needed

Budget Management

  • Prepare budgets
  • Manage programs and projects within budgets
  • Review current budget status of programs on regular basis
  • Document areas of successes and problems within budgets for future program comparison value
  • Negotiate vendor contracts

Committee Management

  • Oversee Committees on Residency, Education and Training (CRET), OMS Faculty Section and Faculty Section Executive Committee, Resident Organization and ROAAOMS Executive Committee, FEDA Committee
  • Prepare all committee agendas
  • Develop all committee reports and correspondence
  • Maintain regular communication with committee members to keep them apprised of status, assignments and direction
  • Coordinate liaison efforts with other organizations as they relate to committees
  • Investigate cost, feasibility and course structure issues of new programs as dictated by committees and/or Board of Trustees

AAOMS Resident Organization (ROAAOMS)

  • Work closely with the executive committee to enhance resident activities via quarterly conference calls, e-mails and a yearly executive committee meeting
  • Coordinate monthly development of Resident ENews
  • Coordinate annual meeting resident activities (e.g., reception and programs)
  • Work with the executive director and ROAAOMS executive committee on fundraising activities
  • Correspondence with resident organization membership  
  • Market oral and maxillofacial surgery to the dental student community
  • Liaison with American Student Dental Association (ASDA)
  • Attend and market OMS at ASDA National meetings  
  • Organize twenty-four (24) dental school visits annually 
  • Follow-up on resident activities, education and training and licensure issues, hospital credentialing and privileges; AAOMS meetings and events, regional resident meetings.
  • Clearinghouse for Resident Positions
  • Develop and distribute annual resident verification mailing
  • Develop and distribute resident membership packets and chief resident candidate membership packets
  • Catalog articles for ROAAOMS Literature Bank and upload listing to the website
  • Coordinate all aspects of the OMS Reference Guide revisions every three years 

Committee on Residency Education and Training

  • Serve as the staff liaison to the AAO Education Council
  • Serve as the staff liaison to the American Student Dental Association (ASDA) on the development of directory guide to postdoctoral programs
  • Serve as the staff liaison and monitor issues related to the Commission on Dental Accreditation including the CODA Residency Review Committee on OMS
  • Work with CRET on overseeing the Standards for Advanced Education and Training in OMS and Standards for Fellowships in OMS
  • Work with CRET on recommending Site Visitor Nominations to AAOMS Board and subsequently to the Commission on Dental Accreditation 
  • Coordinates annual workshops in conjunction with CODA for Site Visitor Consultants and Programs to be Site Visited
  • Annually update OMS Program Data & National Match Data
  • Coordinates the distribution of the annual questionnaire to all the accredited OMS programs

OMS Faculty Section

  • Work closely with the executive committee to focus on faculty related issues (conference calls, e-mails and executive committee meetings)
  • Coordinate Section business meeting annually for AM (including election(s) for executive committee)
  • Coordinate Section program to be presented annually
  • Work with committee on educational issues to be forwarded to CRET for consideration and vice versa  
  • Coordinate development of Faculty Recruitment and Retention Survey & Faculty Salary Survey
  • Monitor critical issues to OMS education and training (i.e., recruitment and retention)
  • Work with committee on annually selecting award recipients for the Donald B. Osbon and Daniel M. Laskin Awards
  • Coordinate Development and updates of residency database  
  • Coordinate development of Resident Surgical Log with committee and task force members

National Curriculum Database

  • Serve as administrator of the database
  • Maintain educational resources in database, work with task force to review content quarterly
  • Solicit faculty for educational materials for inclusion in database
  • Develop reports for review by Committee on Residency Education and Training twice a year
  • Maintain relationship with 360Factor on the hosting of the database
  • Maintain relationship with GoDaddy regarding domain name for the database

Faculty Educator Development Award (FEDA) Committee

  • Oversee continual revisions of Guidelines and Application
  • Coordinate submitted articles and prepare for distribution to Committee
  • Respond to member inquires relating to the FEDA
  • Coordinate dissemination of information on the FEDA to AAOMS media
  • Coordinate processing of payments to awardees
  • Allocate budget funds annually for award recipients

Postdoctoral Application Service for Students (PASS)

  • Serve as staff liaison to PASS on uniform application materials and applicants distribution of materials to select OMS programs

National Dental Matching Program

  • Serve as staff liaison to MATCH and the MATCH Steering Committee
  • Work with CRET on monitoring and dealing with match violations (students) and to be developed for programs 

Fellowships, Internships, Open Resident/Faculty Positions

  • Maintain listing of fellowships and internships
  • Work with CRET, RRC on OMS and CODA on the revisions of the Accreditation Standards for Fellowship
  • Maintain clearinghouse for available resident and faculty positions within the resident database

Resident and Faculty Communications

  • Coordinate monthly electronic newsletter to OMS residents and faculty

 

Benefits

AAOMS offers a comprehensive benefit package, including:

  • Medical
  • Dental
  • Life Insurance
  • Cafeteria Plan (Sect. 125)
  • Medical/Dental Reimbursement Plan
  • 401(K) Plan
  • Pension Plan
  • Tuition Reimbursement
  • Short Term Disability
  • Long Term Disability
  • Paid Time Off (PTO)
  • Compensatory Time
  • Holiday Pay
  • Bereavement Leave
  • Military Leave
  • Casual Work Environment
  • Flex-Time
  • Professional Development
  • And More!