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American Association of Oral and Maxillofacial Surgeons

Careers at AAOMS

Our philosophy is that each employee is an individual who deserves to be treated with respect and dignity. From the very beginning, we at AAOMS have worked on the premise that we provide the opportunity and vehicles to assist our members to reach their professional goals through the quality and level of our services. Our services are developed through teamwork, and together we are part of a daily on-going learning experience.

We use our knowledge and experience to help our members attain their goals. We share ideas, offering solutions, alternatives and innovation.

The future success of both the AAOMS organization and the AAOMS employee is dependent on each employee becoming a dedicated, conscientious and productive employee. By working together, we can achieve our goals.

To apply, please send your resume and cover letter to aaomshr@aaoms.org.

Current Openings

Position

Membership Services Assistant

Reports to

Manager, Membership Services

Status

Non-Exempt

Overview

The Membership Services Assistant reports to the Manager, Membership Services and is responsible for various aspects of membership including allied staff application and renewal processing, information exchange with members and the component societies, department file maintenance, and profile updates. This position assists in the preparation and distribution of dues statements, the member verification process and the annual membership directory. The Membership Services Assistant also serves as the primary contact for allied staff membership inquiries and responds to general member inquiries as necessary.

The Membership Services Assistant performs other projects as assigned by the Manager, Membership Services.

Qualifications

  • Strong technology background preferred, including experience with Microsoft Office Suite applications and some exposure to database applications
  • Excellent organizational skills
  • Data-entry experience
  • Excellent customer service skills
  • 1-3 years relevant exp in membership or customer service
  • Prior Association experience a plus

Key Accountabilities

  • Allied staff processing
  • Departmental File Maintenance
  • Office Anesthesia Evaluation (OAE) certification/recertification tracking
  • Membership profile updating
  • Membership retention activities
  • Receptionist/Switchboard relief

Detailed Description of Key Accountabilities

  • Allied staff processing
  • Responsible for all Allied Staff application processing, including filing maintenance
  • Distribution of all election confirmation notifications to allied staff members
  • Assistance with preparation of materials for allied staff recruitment activities
  • Departmental file maintenance
  • Responsible for file maintenance of all membership records
  • Archiving of all past/current committee and task force reports to the document management system
  • Archiving of membership records to document management system (as directed by Membership Manager)
  • OAE certification/recertification tracking
  • Update membership database following receipt of information from component societies
  • Assist in preparing status update reports for distribution to component societies
  • Membership profile updating
  • Receives list of bounced e-mail messages from web administrator after every broadcast e-mail and follows-up to obtain correct information
  • Receives returned mail and updates membership record with new contact information; researches information online or through state society contacts when not provided by USPS
  • Assists with membership directory verification processing
  • Membership retention activities
  • Works closely with members relocating to a different state and with the appropriate component society to ensure state society membership is obtained within two years, as required
  • Works closely with federal service members that enter private practice and with the appropriate component society to ensure state society membership is obtained
  • Contacts members that have been dropped from their component society to reinforce the reciprocal membership requirement
  • General Responsibilities
  • Communicates frequently with component societies to identify changes in status for applicants, candidates, and provisional members to ensure timely processing and subsequent reporting to the House of Delegates
  • Assists with all membership and finance-related mailing campaigns (dues statements, verification letters, registration packets, etc.)
  • Provides back-up support to receptionist/switchboard, as needed
  • Provides assistance to Finance department, as needed

Performs other similar or related duties as requested or assigned by the Manager, Membership Services.

Benefits

AAOMS offers a comprehensive benefit package, including:

  • Medical
  • Dental
  • Life Insurance
  • Cafeteria Plan (Sect. 125)
  • Medical/Dental Reimbursement Plan
  • 401(K) Plan
  • Pension Plan
  • Tuition Reimbursement
  • Short Term Disability
  • Long Term Disability
  • Paid Time Off (PTO)
  • Compensatory Time
  • Holiday Pay
  • Bereavement Leave
  • Military Leave
  • Casual Work Environment
  • Flex-Time
  • Professional Development
  • And More!