Staff Associate, Advanced Education and Professional Affairs


Rosemont, Ill.



Reports To

Manager, Advanced Education and Professional Affairs


The Staff Associate reports to the Professional Affairs Manager of the Advanced Education and Professional Affairs Division and is responsible for supporting the division in logistical, operational, and administrative activities related to the conduct of research and professional affairs.

The Professional Affairs Staff Associate works with other AAOMS employees to facilitate delivery of projects according to the priorities established by the members. The Staff Associate must embrace the AAOMS staff six core values where staff are committed to excellence while collaborating with others, showing respect, having integrity, sparking innovation, and caring for our team, the AAOMS and our association.

  • Proficient writing skills
  • Exceptional planning and organizational abilities
  • Effective presentation skills
  • Project management skills
  • Ability to work independently
  • Strong interpersonal skills
  • Customer Service experience
  • Experience with health care research data management
  • Database management, Microsoft Word, Microsoft Excel. Microsoft Power Point
  • Committee liaison experience
  • Prior association experience preferred
Key Accountabilities
  • Staff liaison for the Committee on Cleft Craniofacial and Pediatric OMS (CCCPOMS), Committee on Oral Head and Neck Oncologic and Reconstructive Surgery (COHNORS), Special Committee on Facial Cosmetic Surgery and the Parameters of Care
  • Coordinate logistics for Professional Affairs Annual Meeting programs
  • Oversee the Single Degree Waiver application process for American College of Surgeons (ACS) Fellowship
  • Represent the department on the Staff Editorial Board
  • Coordinate and maintain the department content on the AAOMS website and serve as a department representative


Annual Meeting Coordination

  • Coordinate program logistics and presentations for Professional Affairs programs.
  • Serve as department representative to bi-weekly database management meetings
  • Develop department Schedule of Events, VIP Speaker List, coordinate review of Annual Meeting Programs


  • Assists in developing meeting agendas and reports
  • Coordinate logistics for committee meetings and conference calls, including housing and travel arrangements
  • Assist in the implantation and development of biennial Head and Neck Oncology Conference, Cleft Craniofacial and Facial Cosmetic Surgery stand-alone meetings or pre-conferences
  • Assist committee in development of clinical practice guidelines
  • Performs literature searches for committee review

Administration support for Single Degree Waiver for ACS Fellowship

  • Oversees database of applicants, both current and former
  • Assists in collection of documents and forms for individuals applications
  • Combines applications to be sent to Review Group in AAOMS
  • Reports back to the applicants after decisions rendered

Additional Staff Associate Duties and Responsibilities

  • Attend the AAOMS Today Editorial Board meetings, held bi-monthly
  • Oversee continual revision to AEPA web pages, as related to professional affairs

Performs other similar or related duties as requested or assigned by the Associate Executive Director or Professional Affairs Manager in the Division of Advanced Education and Professional Affairs.