Staff Associate, Continuing Education



Reports To

Manager, Continuing Education


The Continuing Education Staff Associate reports to the Continuing Education Manager, and is responsible for assistance in planning, developing and conducting scientific content for Dental Implant Conference and online clinical education.  The Staff Associate also supports the Manager of Continuing Education and Continuing Education Senior Staff Associate in the planning and delivery of education at the Annual Meeting and any other clinically focused educational program sponsored by the Association, including those held in conjunction with other associations.  As part of this responsibility, the Continuing Education Staff Associate assists in monitoring ongoing costs accordingly. The Continuing Education Staff Associate also helps identify opportunities for new programs with the CCEPD members and other staff to increase the AAOMS’ level of service to members.  The Staff Associate is responsible for ensuring that all AAOMS educational programs and related materials are in compliance with ACCME Essentials and Standards and ADA CERP Guidelines.  The Staff Associate provides support to the Committee on Continuing Education and Professional Development, and their subcommittees, as needed.

As needed, the Continuing Education Staff Associate may represent educational programs on cross-functional teams.

  • Bachelor’s Degree or equivalent relevant professional experience required
  • Word Processing, spreadsheet, database and related computer application skills
  • Continuing medical or dental education experience preferred
  • Familiarity with ADA CERP Guidelines and/or ACCME Accreditation Requirements
  • Excellent communication skills
  • Strong organizational skills
  • Attention to detail
  • Excellent customer service skills.
  • Self-motivation
  • Ability to work independently and collaboratively as needed-self-starter and ability to exceed expectations a plus
  • Proven ability to work in a team environment
  • Familiarity with meeting planning processes
Key Accountabilities
  • Assist with planning, development, and implementing  ongoing scientific and continuing education programs in compliance of ACCME/ADA CERP/AGD Continued Recognition of AAOMS as an accredited CE Provider
  • Assist in the development and coordination of new scientific programs as necessary.
  • Serve as the Division of Continuing Education and Meetings liaison with other divisions, IT task force, and report back to the Division as required.
  • Coordinate proofing of various publications for department (Advanced/Final Programs, Online education marketing, etc.)
  • Respond to member inquiries via phone and email and maintain a member inquiry tracking log
  • Staff Support of the Speaker Database
  • Coordinate clinical webinars
  • Coordinate CE on Demand library and OMS Knowledge Update (OMSKU)
  • Provide staff support to the Committee on Continuing Education and Professional Development and related subcommittees as needed.


  • Assist with planning, developing, and implementation of all ongoing scientific and continuing education programs, utilizing a speaker management database.
    • Schedule education programs for AAOMS scientific/clinical educational programs, including the Annual Meeting, Dental Implant Conference,  and other clinical stand-alone and online programs
    • Assist with compliance of ACCME/ADA CERP/AGD Continued Recognition of AAOMS as an accredited CE Provider
    • Increase knowledge of ACCME/ADA CERP guidelines
    • Contact and confirm speakers for educational programs
    • Coordinate with logistics staff to ensure proper room and audio-visual set-up for educational sessions as well as any onsite logistics needs.
    • Process speaker reimbursements while following AAOMS policies, coordinate presentation requirements (including audio-visual equipment needs), handout materials, and letters/certificates
    • Assist the CE Manager as needed to edit/prepare educational session course objectives for post-meeting evaluation
    • Compile evaluations received for each educational activity and provide results to speakers, appropriate committees and staff
    • Provide initial Annual Meeting and Dental Implant Conference program content for dissemination on the AAOMS web site, print materials and update information regularly with the communications department staff.
    • Utilization of the  electronic speaker and meeting management system to coordinate clinical speaker correspondence, required paperwork and session planning
    • Generate the necessary reports for Committee on Continuing Education and Professional Development, Board of Trustees & AAOMS Publications as needed.
    • Facilitate CE transcripts as necessary for members.
  • Coordinate clinical webinars
    • Work with committee and/or online workgroup to select topics and speakers
    • Speaker management to include contract, training, presentation and handout coordination.
    • Oversee the promotion of webinars
    • Track sales and report trends
    • Vendor management and update vendor-hosted site
  • Coordinate CE on Demand library
    • Responsible for adding new clinical, practice management and coding content to library
    • Responsible for OMS Knowledge Update (OMSKU)
    • Responsible for keeping AAOMS website up-to-date
    • Oversee the promotion of clinical courses
    • Track sales and report trends
    • Coordination with other AAOMS departments’ content for the on Demand library.
  • Assist in the development and coordination of new scientific programs
    • Investigate new technology to allow for interactive learning and coordinate faculty/vendor relationships
    • Coordinate topic search for online learning
    • Track trends and regulations as they pertain to continuing dental and medical education.
  • Provide staff support to related Committees/Task Forces as needed


Performs other similar or related duties as requested or assigned by the Continuing Education Manager.