header__brand

AAOMS is committed to the safety and well-being of its conference attendees, exhibitors and guests. The information on this page is intended to provide general guidance on how best to prepare and respond to an emergency situation.

This page also will be used to relay information to AAOMS registrants and family members in the event of an emergency situation or natural disaster that severely affects AAOMS.


Lost and Found

Boston Convention and Exhibition Center (BCEC): The lost-and-found box is located at Attendee Registration. At the end of the meeting, unclaimed items are turned into the Convention Center Security Office.  Unclaimed items will be logged into the BCEC lost-and-found database, which will be available online after the Annual Meeting at signatureboston.com/attend/lost-and-found. Attendees looking for lost items may submit a claim online. When a claim is matched with a found item, the owner will be notified and the item can be picked up or shipped.

Westin Boston Waterfront Hotel: All lost-and-found items go to the hotel’s security office. Please contact the hotel’s security for lost-and-found items.

Onsite First Aid Locations and Hours

Location:

First Aid Office – Exhibit Hall A

 

Hours:

Monday, Sept. 16

 8:30 a.m. – 5 p.m.

 

Tuesday, Sept. 17

8:30 a.m. – 5 p.m.

 

Wednesday, Sept. 18

8:30 a.m. – 5 p.m.

 

Thursday, Sept. 19

7 a.m. – 5 p.m.

 

Friday, Sept. 20

7 a.m. – 5:30 p.m.

 

Saturday, Sept. 21

7 a.m. – 5 p.m.

Tips for Staying Safe

  • Carry a remote cell phone battery charger or your phone cord with you at all times.
  • Wear your name badge (or wristband when applicable) to all AAOMS events and inform an AAOMS staff member if you see anything suspicious.
  • For personal safety reasons, do not wear your name badge when you are out exploring Boston away from conference functions.
  • Know your closest emergency exit at all times.

Be Familiar with Surroundings

It is everyone’s responsibility to be familiar with their surroundings. When entering a meeting room, hotel room or public space, take account of what is around you:

  • Locate the nearest bathroom, main exit and fire/emergency exit.
  • Determine where the closest house phone is to your location.
  • Examine the evacuation plan posted on the back of the hotel room doors and the instructions listed in the hotel directory.
  • Count the doors between your room and the nearest fire exit and remember how many there are. This may be an enormous help in a smoke-filled hallway.
  • Choose a consistent place to keep your hotel room key at all times.
     

Reporting an Emergency

“If You See Something, Say Something” is a national campaign that raises public awareness of indicators of terrorism and terrorism-related crime as well as the importance of reporting suspicious activity and other emergencies to state and local law enforcement.

Boston Convention and Exhibition Center (BCEC)

Dial 2222 from any house phone or dial 617-954-2222 from any phone to reach the security office. The security office is staffed 24/7.

Follow these instructions:

  • Stay calm.
  • Give your name, location and specifics of the emergency (e.g., fire, medical).

Westin Boston Waterfront

General phone: 617-532-4600

Dial 4898 from any house phone or dial 617-532-4838 from any phone to reach the security office. The security office is staffed 24/7.

All other hotels

Guests at other AAOMS hotels should familiarize themselves with their hotel’s emergency procedures.

Responding During an Emergency Evacuation

If an evacuation order is issued, or if it is necessary to evacuate due to an emergency, follow the instructions of public safety and security/emergency personnel and:

  • Take only keys, wallets and essential belongings with you.
  • Leave the building immediately.
  • Do not investigate the source of the emergency.
  • Walk – don’t run – to the nearest exit.
  • Use stairs, not elevators.
  • Assist people with special needs.
  • Proceed directly to the designated gathering location.
  • Wear weather-appropriate clothing, if possible.
  • Do not attempt to re-enter the facility until the “All Clear” is given.
  • Once the “All Clear” is received, follow directions for re-entering the facility.

Fire or smoke

If you see smoke or flames:

Use CARE:

  • Contain the fire by closing all doors as you leave.
  • Activate the nearest fire alarm pull station. (Pull stations are located near all building exits.)
  • Report the fire to public safety and security personnel.
  • Evacuate or extinguish. (In most cases, it is best to evacuate).

Use a fire extinguisher only if:

  • You have been trained.
  • You have your back to an unobstructed exit.
  • You have a fully charged and proper type of unit for the fire you are fighting.
  • The fire is contained, and you have reported the fire by fire alarm or called public safety.
  • Everyone else has left the area.
  • There is little smoke or flames.

Never fight a fire if:

  • You lack a safe way to escape should your efforts fail.
  • It has left its source of origin.
  • You are unsure of the type of extinguisher you need or have.

Suspicious Packages

If you have any reason to believe that a letter or parcel is suspicious, DO NOT take a chance or worry about embarrassment. Follow this guidance:

  • Notify public safety and security personnel.
  • Do not touch the package or object.
  • Do not tamper with the package or object.
  • Do not attempt to move the package or object.
  • Do not open the package or object.
  • Do not put the package or object in water or an enclosed space, such as a drawer or box.
  • Evacuate the immediate area.

Weather Safety

In case of inclement weather threats, stay calm. Remember, a “watch” indicates conditions are favorable for severe weather. A “warning” indicates severe weather has developed or is indicated on radar.  

Tornados

In the event of a tornado warning, go to the lower-most, innermost location and remember “DUCK:”

  • Down to the lowest level.
  • Under something sturdy.
  • Cover your head.
  • Keep in shelter until storm has passed.

Local Police Department
Emergency: 911

Local Fire Department
Emergencies: 911

Poison Control Center
800-222-1222

Anti-harassment Policy

AAOMS has zero tolerance for any form of discrimination or harassment including, but not limited to, sexual harassment by participants or AAOMS staff at AAOMS meetings. If you experience harassment or hear of any incidents of unacceptable behavior, AAOMS asks you report it here, so appropriate action can be taken.

Report a concern

AAOMS reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and AAOMS reserves the right to prohibit attendance at any future meeting.

Additional Resources

Other resources for guidance regarding storms, fire, cybersecurity, terrorism, active shooters and transportation include: