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PLANNING AND REGISTRATION

What are the registration opportunities for this year’s Annual Meeting?

Answer:

To support the needs and preferences of attendees, three registration opportunities are offered:

  • Nashville with online access includes attendance at non-ticketed, in-person sessions and all Online-only access offerings until Dec. 31.
  • Online-only access includes live-streamed/recorded and on-demand clinical sessions and the On-demand Practice Management Program until Dec. 31.
  • On-demand Practice Management Program includes a robust slate of online sessions for professional staff and access to recorded in-person practice management sessions until Dec. 31.
When will on-demand content be available?

Answer:

On Sept. 27, all on-demand clinical and practice management courses will be made accessible via the online platform until Dec. 31. In-person content will be added to the online program and accessible to registrants beginning Oct. 4.

If I purchase the On-demand Practice Management Program, will I also get access to the recorded in-person sessions?

Answer:

Registering for the On-demand Practice Management Program includes a robust offering of online sessions for professional staff and access to recorded in-person practice management sessions until Dec. 31. It does not permit in-person attendance or on-demand clinical education access.

Will all in-person sessions be available via live stream?

Answer:

No, not all sessions will be available via live stream. Participants can view the online program to see the full list of live-streamed courses. Note: Most sessions will be recorded and provided as archived content on-demand from Oct. 4 to Dec. 31.

Can I purchase tickets for both in-person preconference programs?

Answer:

If interested in both programs, attendees should email AAOMS Event Registration staff to purchase. While the Anesthesia Update will be live-streamed, the Educators Summit will not. Both sessions will be available as recordings beginning Oct. 4.

When does access to the online platform end?

Answer:

New this year, participants will be able to access the online meeting platform until Dec. 31. Participants interested in indefinite access to post-meeting recordings can purchase them at AAOMS.org/Recordings.

What is the ticketing process?

Answer:

  • View a list of ticketed sessions and events.
  • If you registered for a paid course, the ticket is included in your registration packet.
  • Paid tickets are required for the two preconference programs (Anesthesia Update and Educators Summit) and the five Basic Emergency Airway Management (BEAM) courses.
  • A paid ticket guarantees a seat in the specified course.
  • Available tickets can be purchased through advance registration. After Sept. 17, tickets (if still available) will be sold only onsite at the AAOMS Attendee Registration Center in Music City Center.
  • Didactic clinical courses do not require tickets. Seats are available on a first-come, first-served basis. Access to session recordings will be available online from Oct. 4 to Dec. 31.
  • Practice management sessions do not require tickets. Seats are available on a first-come, first-served basis. Access to session recordings will be available online from Oct. 4 to Dec. 31.

ONLINE ACCESS INFORMATION AND REQUIREMENTS

How do I log in to the meeting platform?

Answer:

Each attendee will be sent platform access instructions to the email account used to register for the meeting. On or after Sept. 27, registrants can visit AAOMS.org/AMprogram and log in with their email address and unique eight-digit registration/member ID number. An account may be logged in to only one device at a time. Sharing account access is prohibited.

 

What equipment do I need to view sessions?

Answer:

The meeting platform is compatible with laptops, desktops, tablets and smartphones. For optimum access, disconnect from a VPN (if possible). With an online meeting, a strong internet connection of 1.4 Mbps is recommended. 

AAOMS highly recommends accessing the site through Google Chrome for all meeting platform features. Internet Explorer is not recommended.

 

How do I fix connection issues in the meeting platforms?

Answer:

If you have connection or audio issues while attending a session, check your internet connection, refresh your browser or re-enter the session. Also try checking the speaker audio icon or laptop volume. AAOMS highly recommends accessing the site through Google Chrome for all meeting platform features. Internet Explorer is not recommended.

 

What if my schedule prevents me from viewing sessions live?

Answer:

Attendees can access recorded and on-demand sessions from Oct. 4 through Dec. 31.

 

How will I access on-demand sessions?

Answer:

Attendees can access sessions at AAOMS.org/AMprogram. Starting Sept. 27, on-demand sessions will be available to attendees. Beginning Oct. 4, all recorded and on-demand sessions will be available. Access to the meeting platform ends at 11:59 p.m. CST Dec. 31.

 

Can I register for the meeting and get immediate access?

Answer:

Online access begins Sept. 27. Those who register after Sept. 27 will gain immediate access.

 

How do I order recordings of the educational sessions?

Answer:

If attendees are interested in purchasing session recordings after the platform access ends Dec. 31, they can buy recordings of the meeting at AAOMS.org/Recordings.

 

How do meeting recordings differ from the online access available until Dec. 31?

Answer:

Annual Meeting attendees will be able to watch and refer to specific sessions until 11:59 p.m. CST Dec. 31. However, the sessions will not be downloadable. If attendees would like to have session recordings for longer-term access, they can purchase select session recordings at AAOMS.org/Recordings. A complete list of available session recordings will be posted in late August.

 

Will there be an online Exhibit Hall?

Answer:

Yes. The meeting will include an online Exhibit Hall that will be open 24/7 from Sept. 29 to Oct. 2. Attendees can explore informative documents, videos and webpage links through the meeting mobile app.

 

How do I claim CE and evaluate sessions?

Answer:

Visit AAOMS.org/MyCE to claim CE and evaluate sessions. You will need your eight-digit registration/member ID number found in the pre-meeting email or your AAOMS.org profile.

 

ONSITE INFORMATION

Do I need to have been vaccinated before arriving to the in-person meeting in Nashville?

Answer:

Though not required, AAOMS highly encourages all eligible attendees to get vaccinated. AAOMS will be following CDC guidelines and recommendations for large in-person events. Participants who have travel restrictions or are hesitant about attending in-person are invited to purchase the Online-only Annual Meeting access.

 

How do I connect to the wireless internet in Music City Center?

Answer:

Connect to network AAOMS2021. No password is required.

How do I download the meeting mobile app?

Answer:

The 2021 Annual Meeting Mobile App will be available later this summer. When available, users of Apple or Android devices may visit the Apple App Store or Google Play from the device and search for AAOMS Events. Users of other devices may visit AAOMS.org/App and bookmark it for future reference.

How do I use the meeting mobile app?

Answer:

For an overview of all the features of the app and tips for using it, visit AAOMS.org/AAOMS2021App. For more information on how to access these features, visit the AAOMS Store and Membership Services booth at Booth 630, open during the regular Exhibit Hall hours of 8 a.m. to 5:15 p.m. Thursday and Friday and 9 – 11 a.m. Saturday.

How do I get my CE credit?

Answer:

Claim CE credit for sessions you attend via the mobile app or at AAOMS.org/MyCE. Sessions can be evaluated until Jan. 31.

On the website, log in to the system using your email address and eight-digit registration/member ID. If you are evaluating a paid ticketed session, you must be registered for that session in order to complete the evaluation and receive credit. Questions? Email AAOMS Continuing Education staff.

 

Where is the Program Office/Speaker Ready Room?

Answer:

The Program Office/Speaker Ready Room is located in Room 208 in Music City Center. The hours are:

Tuesday, Sept. 28
Wednesday, Sept. 29
Thursday, Sept. 30
Friday, Oct. 1
Saturday, Oct. 2
Noon – 4 p.m.
6:30 a.m. – 4 p.m.
6:30 a.m. – 5 p.m.
6:30 a.m. – 5 p.m.
6:30 a.m. – 1 p.m.

 

Where are posters located?

Answer:

Both electronic and printed scientific posters will be available during the Annual Meeting. Poster boards will be on display in the Exhibit Hall. E-posters will be accessible online and through the meeting app starting Sept 27. During the meeting, scan the QR code attached to each poster board to view the e-poster on your mobile device.

 

When are the oral abstract sessions?

Answer:

New this year, oral abstracts are included in each of the plenary sessions on Thursday and Friday. In addition, there are four on-demand abstract sessions.

 

Where and how do I get handouts?

Answer:

Handouts will be available later this summer. When available, handouts can be accessed at AAOMS.org/AMprogram. Handouts also can be downloaded through the 2021 Annual Meeting mobile app. Note: Not all speakers have provided a handout.

 

Where’s the Exhibit Hall? What are the hall hours?

Answer:

The Exhibit Hall is located on Exhibit Level Hall BC in Music City Center. The hours are:

Thursday, Sept. 30
Friday, Oct. 1
Saturday, Oct. 2
8 a.m. – 5:15 p.m.
8 a.m. – 5:15 p.m.
9 – 11 a.m.

 

‭How do I find a booth I want to visit?‭‬‬‬‬‬‬‬‬‬‬‬‬‬‬‬‬

Answer:

An exhibitor list and floor plan are in the Exhibitor Information section of the Annual Meeting Final Program, online at AAOMS.org/AMvxh and on the AAOMS Annual Meeting mobile app.

 

When and where are the Industry Symposiums?

Answer:

Four Industry Symposiums run concurrently Thursday, Sept. 30. Space is available on a first-come, first-served basis. Registrants are asked to indicate their intention to attend on the meeting registration form:

4:30 – 6 p.m.

  • GCF1:  Yomi by Neocis: Dental Robotics Enabling Same-day Dual-arch Implants
  • Music City Center, Room 103
  • GCF2:  Straumann: Straumann ImmediaXy – The full portfolio of treatment solutions
  • Music City Center, Room 101

5:15 – 6:45 p.m.

  • GCF3:  Geistlich Biomaterials: Customized Bone Regeneration with Yxoss CBR – A game-changer for complex ridge augmentations
  • Music City Center, Room 209
  • GCF4:  Lenkbar LLC: Office and Operating Room Stem Cell Harvesting and Clinical Application
  • Music City Center, Room 207

 

When and where are the Eat, Drink and be Industry-Educated sessions?

Answer:

The Eat, Drink and be Industry-Educated sessions on Thursday and Friday will be located in the Exhibit Hall, Booth 1206. Each session will be presented twice. Food and beverage will be served for those in attendance. Space is available on a first-come, first-served basis. Registrants are asked to indicate their intention to attend on the meeting registration form:

Thursday, Sept. 30

  • Breakfast and Learn: Straumann: Zygomatic Implant Redesigned – Rationale and biomechanical principles
    • 8:10 – 8:55 a.m. (GPT1)
    • 9:40 – 10:25 a.m. (GPT2)
  • Lunch and Learn: Snoasis Medical: Oh, the Places BioXclude Can Go
    • 11:15 a.m. – 12:15 p.m. (GPT3)
    • 1 – 2 p.m. (GPT4)
  • Snack and Learn: DePuy Synthes: Primary Placement of Dental Implants in Mandible Reconstruction Using TRUMATCH CMF Patient-specific Technology
    • 2:40 – 3:25 p.m. (GPT5)
    • 4:25 – 5:10 p.m. (GPT6)

Friday, Oct. 1

  • Breakfast and Learn: Legally Mine: The Keys to Locking out Lawsuits for Healthcare Professionals
    • 8:10 – 8:55 a.m. (GPT7)
    • 9:40 – 10:25 a.m. (GPT8)
  • Lunch and Learn: DePuy Synthes: Innovations in Orthognathic Surgery Using TRUMATCH CMF Patient-specific Technology
    • 11:15 a.m. – 12:15 p.m. (GPT9)
    • 1 – 2 p.m. (GPT10)
  • Snack and Learn: Birdeye: Get Visible, Get Credible – Get more new patients
    • 2:40 – 3:25 p.m. (GPT11)
    • 4:25 – 5:10 p.m. (GPT12)

 

Is there a message board where I can post messages to other attendees?

Answer:

There is not a message board to post messages. However, attendees can connect with colleagues through the mobile app as long as they have given permission for the app to show their profile. For more information on how to access these features, visit the AAOMS Store and Membership Services booth at Booth 630 during regular hours in the Exhibit Hall. Level 3 is just outside the entrance to Exhibit Hall B.

 

Where is first aid located?

Answer:

First aid is located in the First Aid Office – Level 3, just outside the entrance to Exhibit Hall B. The hours are:

Monday, Sept. 27
Tuesday, Sept. 28
Wednesday, Sept. 29
Thursday, Sept. 30
Friday, Oct. 1
Saturday, Oct. 2
Sunday, Oct. 3

8:30 a.m. – 5 p.m.
8:30 a.m. – 5 p.m.
6 a.m. – 5 p.m.
6 a.m. – 7:15 p.m.
6:30 a.m. – 5:45 p.m.
6:30 a.m. – 5 p.m.
6:30 a.m. – noon

 

Where is next year’s meeting?

Answer:

The 104th AAOMS Annual Meeting, Scientific Sessions and Exhibition will be held Sept. 12 – 17, 2022, in New Orleans, La., at New Orleans Ernest N. Morial Convention Center and Hilton New Orleans Riverside. More information will be posted at AAOMS.org/Events.

 

Where can I get a coffee?

Answer:

Dunkin Donuts is located in Music City Center on Level 1. The Market is located on Level 2 across from Hall D in Music City Center. Concessions are available in the Exhibit Hall during Exhibit Hall hours. Bongo Java is located across the street at Omni Nashville Hotel, Lobby Level. Starbucks is located in Margaritaville Hotel Nashville.

 

Where are the nearest restrooms?

Answer:

Restrooms are located throughout the building. There is a floor plan of the convention center in the Annual Meeting Final Program and on the AAOMS Annual Meeting mobile app.

 

Where is lost and found?

Answer:

Music City Center: A box containing lost-and-found items is located at Attendee Registration. Attendees with items that are lost may fill out a Lost and Found Form containing a description of the item and contact information at Attendee Registration. At the end of the conference, items are turned into the Convention Center Security Office, which can be contacted at 615-401-1300.

Omni Nashville Hotel: All lost-and-found items go to the hotel’s security office. Contact the hotel’s front desk for lost-and-found items 615-782-5300.

 

Do you have a luggage check?

Answer:

Luggage Check is located at the Level 2 Registration of the Music City Center. The hours are:

Thursday, Sept. 30
Friday, Oct. 1
Saturday, Oct. 2

6:30 a.m. – 6:30 p.m.
6:30 a.m. – 5:45 p.m.
6:30 a.m. – 2 p.m.

 

When is the President’s Event?

Answer:

The President’s Event will be 7 to 10 p.m. Friday, Oct. 1, at Country Music Hall of Fame and Museum. If tickets are still available for the event, see Attendee Registration. Know before you go:

  • Tickets must be presented to enter.
  • Bus transportation will not be provided from the headquarters hotel, Omni Nashville Hotel, as the Country Music Hall of Fame and Museum is located next to the hotel.
  • Country western and casual attire are appropriate for this event.

 

I lost my ticket for complimentary lunch on Friday in the Exhibit Hall. What do I do?

Answer:

Go to the Attendee Registration Center in the Exhibit Hall Concourse on Level 3 for a replacement.

 

I didn’t get a lunch ticket for my spouse/guest.

Answer:

One complimentary lunch ticket is provided to each registrant. They are unavailable for guests. Concessions will be available in Exhibit Hall D during regular Exhibit Hall hours.

 

Are shuttle buses available?

Answer:

No shuttle buses are available this year from the AAOMS host hotels to Music City Center or to the President’s Event at Country Music Hall of Fame and Museum.

COVID-19 SAFETY INFORMATION

What are the COVID-19 safety policies for the Annual Meeting?

Answer:

For an overview of Annual Meeting COVID-19 safety, visit the General Info webpage.

 

Is every attendee required to undergo a daily wellness screening?

Answer:

Check-ins with TN Event Health – the safe event services team – will be required each day you are attending the AAOMS Annual Meeting. To expedite the wellness check, AAOMS asks that you visit the TN Event Health webpage each morning and complete the prescreening process to expedite your in-person screening at either the hotel meeting space or the convention center.

What is the process for the wellness screening stations?

Answer:

Immediately upon entering Music City Center and Omni Nashville Hotel, attendees will be required to go through wellness screening stations, offered at various entry locations. Completing the daily screening questionnaire before you arrive at your location will expedite your entry into the event.

The onsite safe event nursing staff and compliance officers will conduct daily temperature screenings for each attendee, regardless of vaccination status. Rapid antigen tests will be available and administered to those who develop COVID-19 symptoms.

Each attendee will receive a daily sticker signifying he or she passed the wellness check. It can be affixed to the meeting badge or clothing.

Note: Badges are required for entry into all meeting venues and AAOMS-designated meeting areas. Please keep your badge with you at all times.

If a replacement badge is needed, complete the wellness check screening and visit the Onsite Registration Center.

How can I expedite the wellness check process?

Answer:

About a week before the meeting, attendees will be sent a prescreening email request. Attendees are encouraged to verify their vaccination status at that time and upload this information into the safe event services database.

Will contact tracing be provided after the meeting?

Answer:

Yes. For two weeks after the meeting, the safe event services team will provide contact tracing services – handling communication to those exposed while maintaining anonymity.

Is COVID-19 testing available?

Answer:

For those presenting COVID-19 symptoms, the safe events services team will administer rapid testing and provide referrals for PCR testing. The rapid antigen test is approved by the FDA for emergency use during the pandemic. Sensitivity is 98 percent.

Additional PCR testing will be available locally – view the list.

 

Which COVID-19 symptoms will initiate rapid testing?

Answer:

Fever or chills
Cough
Shortness of breath or difficulty breathing
Fatigue
Muscle or body aches
Headache
New loss of taste or smell
Sore throat
Congestion or runny nose
Nausea or vomiting
Diarrhea

Where are the wellness check locations(s)?

Answer:

View wellness check-in locations and important information for Annual Meeting attendees.

Wellness check-in hours

Omni Nashville Hotel, Level 2 Pre-function
Sunday, Sept. 26: 8 a.m. – 5 p.m.
Monday, Sept. 27: 6 a.m. – 5 p.m.
Tuesday, Sept. 28: 6 a.m. – 5 p.m.
Wednesday, Sept. 29: 5:30 a.m. – 8 p.m.

Music City Center, Rep. John Lewis Way S (formerly 5th Ave. S) Entrance, Exhibit Hall Concourse, Level 3
Monday, Sept. 27: 8 a.m. – 5 p.m.
Tuesday, Sept. 28: 7 a.m. – 5 p.m.
Wednesday, Sept. 29: 5:30 a.m. – 5 p.m.
Thursday, Sept. 30: 5:30 a.m. – 5 p.m.
Friday, Oct. 1: 5:30 a.m. – 5 p.m.
Saturday, Oct. 2: 6 a.m. – 5 p.m.

Limited special event screening:
     Opening Ceremony, Awards Presentation and Meeting
     Dedication and Welcome Reception
     Omni Nashville Hotel

     Wednesday, Sept. 29: 5 – 8 p.m.

     AAOMS President’s Event
     Country Music Hall of Fame and Museum

     Friday, Oct. 1: 6:45 – 10 p.m.

Are indoor masks going to be required? And will there be any proper mask wearing enforcement?

Answer:

Adults and children older than 2 are required to wear a mask in all indoor AAOMS-designated meeting spaces in the headquarters hotel, convention center and Exhibit Hall settings, regardless of vaccination status. Currently, the CDC guidelines state that if you are fully vaccinated, to maximize protection from the delta variant and prevent possibly spreading it to others, wear a mask indoors in public if you are in an area of substantial or high transmission.

Masks will not be required while you consume food and beverages.

For those designated speakers, masks will not be required while presenting.

The safe event services team also will frequently disinfect all high-touch surfaces.

Will there be any enforcement measures not dependent on the CDC or Nashville Department of Public Health?

Answer:

Post-event monitoring, requested pre-event vaccination verification and additional sanitation efforts will be provided. Members of the safe event services team will be the first people that meeting attendees will encounter. A team in the “back of the house” will ensure compliance with Exhibit Hall vendors, etc.

If an individual has a fever, what happens? Is that individual turned away at the door or offered a COVID-19 test? If he or she doesn’t pass the COVID-19 test, is he or she turned away?

Answer:

If someone has a fever, his or her temperature is checked again after a 10-minute period in the event the walk over raised his or her temperature and the high temperature is not a symptom. A nurse also will visually screen the individual. If deemed necessary, the next step would be to have the individual take a rapid test. If the result is positive, the individual would be instructed to obtain a PCR test. The team can provide locations where this can occur. After receiving a positive test result, the guest would need to quarantine in his or her hotel room.

Mask wearing and the guidance should be enforced only in AAOMS-designated meeting spaces and the Exhibit Hall.