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2023 AAOMS Annual Meeting FAQs

PLANNING AND REGISTRATION

What are the registration options for this year’s Annual Meeting?

Answer:

To support the needs and preferences of attendees, two registration opportunities are offered:

  • San Diego with online access includes attendance at non-ticketed, in-person sessions and all Online-only access offerings until Dec. 31.
  • Online-only access includes live-streamed/recorded and on-demand educational sessions until Dec. 31.
When will on-demand content be available?

Answer:

On Sept. 18, all on-demand clinical and practice management courses will be made accessible via the online platform until Dec. 31. In-person recorded content will be added to the online program and accessible to registrants beginning Oct. 2.

Will all in-person sessions be available via live-stream?

Answer:

No, not all sessions will be available via live-stream. Participants can view the online program to see the full list of live-streamed courses. Note: Some sessions will be recorded and provided as archived content on-demand from Oct. 2 to Dec. 31.

When does access to the online platform end?

Answer:

Participants will be able to access the online meeting platform until Dec. 31.

What is the ticketing process?

Answer:

  • Didactic clinical courses and practice management sessions do not require tickets. Seats for these sessions are available on a first-come, first-served basis. Access to select session recordings will be available online from Oct. 2 to Dec. 31.
  • Paid tickets are required for the Anesthesia Update and Head and Neck preconference programs, hands-on workshops, Office-Based Emergency Airway Management (OBEAM) module sessions, California Dental Practice Act and California Infection Control Course. Tickets also are required for the President’s Event.
  • Separate registration is required for the Beyond the Basics Coding Workshop being held in conjunction with the Annual Meeting. Paid tickets are required for this workshop.
  • View the online program for a complete list of ticketed sessions and events.
  • If you registered for a paid course, the ticket is included in your registration packet.
  • A paid ticket guarantees a seat in the specified course.
  • Available tickets can be purchased through advance registration. After Sept. 17, tickets (if still available) will be only sold onsite at the AAOMS Attendee Registration Center in the convention center.

 

Can I purchase additional tickets or add spouse/child badges to my registration after I have already registered?

Answer:

To add tickets to an existing Annual Meeting registration online, visit AAOMS.org My Account and follow the instructions at AAOMS.org/AddRegistration.

Registrants may also add a spouse and/or child badge to an existing Annual Meeting registration by following the instructions at AAOMS.org/AddRegistration.

Tickets (if still available) will be sold onsite at the AAOMS Attendee Registration Center in the San Diego Convention Center. Because ticketed sessions and events have limited attendance, you are encouraged to register early.

Registered attendees who need a replacement badge or tickets should visit the Replacement Badge counter in the San Diego Convention Center onsite.

 

ONLINE ACCESS INFORMATION AND REQUIREMENTS

How do I log in to the meeting platform?

Answer:

Each attendee will be sent platform access instructions to the email account used to register for the meeting. On or after Sept. 18, registrants can visit AAOMS.org/AMprogram and log in with their email address and unique eight-digit registration/member ID number. An account may be logged in to only one device at a time. Sharing account access is prohibited.

What equipment do I need to view sessions?

Answer:

The meeting platform is compatible with laptops, desktops, tablets and smartphones. For optimum access, disconnect from a VPN (if possible). With an online meeting, a strong internet connection of 1.4 Mbps is recommended.

AAOMS highly recommends accessing the site through Google Chrome for all meeting platform features. Internet Explorer is not recommended.

Run a system check.

How do I fix connection issues in the meeting platform?

Answer:

If you have connection or audio issues while accessing a session, check your internet connection, refresh your browser or re-enter the session. Also try checking the speaker audio icon or laptop volume. AAOMS highly recommends accessing the site through Google Chrome for all meeting platform features. Internet Explorer is not recommended.

Run a system check.

What if my schedule prevents me from viewing sessions live?

Answer:

Attendees can access recorded and on-demand sessions from Oct. 2 through Dec. 31.

How will I access on-demand sessions?

Answer:

Attendees can access sessions at AAOMS.org/AMprogram. Starting Sept. 18, on-demand sessions will be available to attendees. Beginning Oct. 2, recorded and on-demand sessions will be available. Access to the meeting platform ends at 11:59 p.m. CST Dec. 31.

Can I register for the meeting and get immediate access?

Answer:

Online access begins Sept. 18. Those who register after Sept. 18 will gain immediate access.

Will there be an online Exhibit Hall?

Answer:

The meeting will include online access to the Exhibit Hall map that will be open 24/7 from Sept. 21 to 23.

How do I claim CE and evaluate sessions?

Answer:

Visit AAOMS.org/MyCE to claim CE and evaluate sessions by Jan. 31, 2024. You will need your eight-digit registration/member ID number found in the pre-meeting email or your AAOMS.org profile.

ONSITE INFORMATION

Do I need to have been vaccinated for COVID-19 to attend the in-person meeting in San Diego?

Answer:

Though not required, AAOMS encourages eligible attendees to be vaccinated. For an overview of Annual Meeting COVID-19 safety, visit the Annual Meeting General Information webpage.

How do I download the meeting mobile app?

Answer:

Users of Apple or Android devices may visit the Apple App Store or Google Play from the device and search for AAOMS Events. Users of other devices may visit AAOMS.org/App and bookmark it for future reference.

Note: If you have the AAOMS Events app on your device from a previous year, due to recent system upgrades it is recommended that you delete/uninstall and reinstall the app for optimal use.

How do I use the meeting mobile app?

Answer:

For an overview of all the features of the app and tips for using it, visit AAOMS.org/AnnualMeeting. For assistance onsite, visit the AAOMS Store and Membership Services booth during regular Exhibit Hall hours.

Note: If you have the AAOMS Events app on your device from a previous year, due to recent system upgrades it is recommended that you delete/uninstall and reinstall the app for optimal use.

How do I get my CE credit?

Answer:

Claim CE credit for sessions you attend via the mobile app or at AAOMS.org/MyCE. Sessions can be evaluated until Jan. 31.

On the website, log in to the system using your email address and eight-digit registration/member ID. If you are evaluating a paid ticketed session, you must be registered for that session to complete the evaluation and receive credit. Questions? Email AAOMS Continuing Education staff.

Where is the Program Office/Speaker Ready Room?

Answer:

The Program Office/Speaker Ready Room is Room 27 in the San Diego Convention Center.

Where are posters located?

Answer:

Both electronic and printed scientific posters will be available during the Annual Meeting. Poster boards will be on display in Exhibit Hall D-G. The e-posters will be accessible online and through the meeting app starting Sept 18. During the meeting, scan the QR code attached to each poster board to view the e-poster on your mobile device.

When are the oral abstract sessions?

Answer:

Oral abstracts are included in the Hot-off-the-Press sessions Sept. 21 and 22. There also will be three abstract sessions on Sept. 22 and 23.

Where and how do I get handouts?

Answer:

Handouts will be available online later this summer. When available, handouts can be accessed at AAOMS.org/AMprogram as well as through the Annual Meeting mobile app. Note: Not all speakers have provided a handout.

Where’s the Exhibit Hall? What are the hall hours?

Answer:

The exhibition is located in Exhibit Hall D-G in the San Diego Convention Center. The hours are:

Thursday, Sept. 21
8:30 a.m. – 4 p.m.

Friday, Sept. 22
8:30 a.m. – 5 p.m.

Saturday, Sept. 23
8:30 a.m. – noon
 

How do I play the AAOMSopoly Game?

Answer:

Find the QR codes located at participating booths throughout the Exhibit Hall and scan them with a smartphone (or check out the listing in the Annual Meeting mobile app) to reveal multiple-choice questions. Answer a question correctly for a chance to win one of many prizes available. Scan all the QR codes and answer all the questions correctly to be entered into a drawing for a chance to win big prizes such as free registration to the 2024 Annual Meeting or the Dental Implant Conference.

New to QR codes? No worries! Just point your smartphone camera to scan the QR code and the phone will link to the booth’s multiple-choice question.

How do I locate a booth I want to visit?

Answer:

An exhibitor list and floor plan are in the Exhibitor Information section of the Annual Meeting Final Program, online at AAOMS.org/AMvxh and on the AAOMS Annual Meeting mobile app.

When and where are the Industry Symposiums?

Answer:

Industry Symposiums run concurrently on Sept. 21 in Rooms 28 BC, 28 DE, 29 AB and 29 CD. Space is available on a first-come, first-served basis. Registrants are asked to indicate their intention to attend on the meeting registration form.

4:15 – 5:45 p.m.

  • Beacon Oral Specialists: Advanced Concepts for Building Your Practice
  • Birdeye: Raving Patients: Get Visible, Get Credible: Get More New Patients
  • Dykema/TUSK Partners: Opportunities for the Modern Oral and Maxillofacial Surgery Practice in Today's Marketplace
  • Pacira BioSciences: Cutting-Edge Care: Achieving Patient Satisfaction without Opioids in Oral Maxillofacial Surgery

 

When and where are the Eat, Drink and be Industry-Educated sessions?

Answer:

The Eat, Drink and be Industry-Educated sessions on Sept. 21 and 22 are located in Exhibit Hall D-G. Food and beverage will be served for those in attendance. Space is available on a first-come, first-served basis. Registrants are asked to indicate their intention to attend on the meeting registration form:

Thursday, Sept. 21

Breakfast and Learn
Legally Mine : Proper use of Legal Entities for Lawsuit Protection & Tax Reduction
9 – 9:45 a.m.

Lunch and Learn
Straumann: Prevention and Management of Potential Complications using the ImmediaXy Concept
11 a.m. – noon

Snack and Learn
DePuy Synthes: Innovations in Primary and Secondary Orbital Reconstruction using TRUMATCH® CMF Virtual
Surgical Planning
2:15 – 3 p.m.

Friday, Sept. 22

Breakfast and Learn
Straumann: Jaw-in-a-Day 6.0: The Current State of Immediate Reconstruction of the Maxilla and Mandible
9 – 9:45 a.m.

Lunch and Learn
Snoasis Medical: The Many Roles of Amnion-Chorion Membranes: Utilizing BioXclude to its full potential
11 a.m. – noon

Snack and Learn
Large Practice Sales: Understand Why OMS is the Fastest Consolidating of All Dental Practice Types and How it is Affecting Your Practice Today. Risk or Reward?
2:15 – 3 p.m.

Is there a message board where I can post messages to other attendees?

Answer:

There is not a message board to post messages. However, attendees can connect with colleagues through the mobile app as long as they have given permission for the app to show their profile.

Where is first aid located?

Answer:

First aid is located in Box Office E in the San Diego Convention Center Lobby. The hours are:

Monday, Sept. 18 – 8:30 a.m. – 5:30 p.m.
Tuesday, Sept. 19 – 8:30 a.m. – 5:30 p.m.
Wednesday, Sept. 20 – 6 a.m. – 5:30 p.m.
Thursday, Sept. 21 – 6 a.m. – 7:15 p.m.
Friday, Sept. 22 – 6:30 a.m. – 6:30 p.m.
Saturday, Sept. 23 – 6:30 a.m. – 5:30 p.m.

Where is next year’s meeting?

Answer:

The 106th AAOMS Annual Meeting, Scientific Sessions and Exhibition will be held Sept. 9 to 14, 2024, in Orlando, Fla., at Orlando Orange County Convention Center and Hyatt Regency Orlando. More information will be available at AAOMS.org/Events.

Where are the nearest restrooms?

Answer:

Restrooms are located throughout the building. There is a floor plan of the convention center in the Annual Meeting Final Program and on the AAOMS Annual Meeting mobile app.

Where is lost and found?

Answer:

San Diego Convention Center: A box containing lost-and-found items is located at the Attendee Registration Center. Attendees with items that are lost may fill out a Lost and Found Form containing a description of the item and contact information at the Attendee Registration Center. At the end of the conference, items are turned into the convention center security office, which can be contacted at 619-525-5490.

Hilton San Diego Bayfront: All lost-and-found items go to the hotel’s security office. Contact the hotel’s front desk for lost-and-found items by calling 619-564-3333.

Is there a luggage check?

Answer:

Luggage Check is located in the Lobby of the San Diego Convention Center. The hours are:

Thursday, Sept. 21 – 6:30 a.m. – 6:15 p.m.
Friday, Sept. 22 – 6:30 a.m. – 5:30 p.m.
Saturday, Sept. 23 – 6:30 a.m. – 1 p.m.

When is the President’s Event?

Answer:

The President’s Event will be 7 to 10 p.m. Friday, Sept. 22, at the USS Midway Museum. Tickets can be purchased through advance registration. If still available, tickets may be purchased onsite at the AAOMS Attendee Registration Center in the convention center.

Know before you go:

  • Tickets must be presented to enter.
  • Transportation will be provided from the Hilton San Diego Bayfront Hotel. Shuttle buses begin loading at 6:45 p.m. and run throughout the evening.
  • Casual attire is appropriate for this event. Note: Due to the uneven surfaces throughout the ship, shoes with non-skid soles are recommended.
I lost my ticket for complimentary lunch on Thursday in the Exhibit Hall. What do I do?

Answer:

Stop by the Attendee Registration Center in the convention center for a replacement.

I didn’t get a lunch ticket for my spouse/guest.

Answer:

One complimentary lunch ticket is provided to each registrant. They are unavailable for guests. Concessions will be available in the Exhibit Hall during regular Exhibit Hall hours.

Are shuttle buses available?

Answer:

Transportation is not provided from AAOMS host hotels to the San Diego Convention Center.

Shuttle buses will be provided from the Hilton San Diego Bayfront Hotel to the USS Midway Museum for the President’s Event on Friday evening.