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COVID-19 Information for AAOMS Members: Updates and Resources

Allied Organization Function Space Request Form

  • The deadline for event space request submission is June 1. After June 1, requests will be accepted but may not be included in the printed Annual Meeting Final Program due to the print deadline. However, requests will be included on the website and in the mobile app.
  • Requests will be processed in order of receipt; space is limited.
  • Space will be assigned at the Grand Hyatt San Antonio and other host hotels.
  • Space confirmations will be sent in early June via email and will list the room name and hotel contact information.
  • Event space may include meeting room rental and a food-and-beverage minimum. All additional costs are your responsibility.
  • Space is subject to availability and the AAOMS approval process.
  • You will work directly with the hotel in planning your event.

If your event is being held at another location during the hours stipulated below and would like it published in the Annual Meeting Final Program, submit the form including the date, time, and location as well as contact in the comments section.

Contact the AAOMS Meetings Department with any questions.

Please note: This year, the President's Event will occur on Friday evening, Oct. 9. Thursday will be the main evening for the events hosted by Allied Organization.

Contact Information

Required fields in bold

Organization Name
First name
Last name
Phone number
Email address
Event Space

Days and start times for event space:

Monday: 3:30 p.m. – midnight
Tuesday: 6:30 p.m. – midnight
Wednesday: 9 p.m. – midnight
Thursday: 4:30 p.m. – midnight
Friday: No Space Available
Saturday: 4 p.m. – midnight

Name of Event
Estimated Attendance
Audio/Video
  •   
  •   
Food & Beverage
  •   
  •   
List in Final Program
  •   
  •   
Comments
Name of Event
Estimated Attendance
Audio/Video
  •   
  •   
Food & Beverage
  •   
  •   
List in Final Program
  •   
  •   
Comments
Name of Event
Estimated Attendance
Audio/Video
  •   
  •   
Food & Beverage
  •   
  •   
List in Final Program
  •   
  •   
Comments
Name of Event
Estimated Attendance
Audio/Video
  •   
  •   
Food & Beverage
  •   
  •   
List in Final Program
  •   
  •   
Comments
Name of Event
Estimated Attendance
Audio/Video
  •   
  •   
Food & Beverage
  •   
  •   
List in Final Program
  •   
  •   
Comments